Annual Meeting Packet & Other Information
The annual meeting is at Noon – 1:30 p.m. on Sunday, June 5, and congregants can attend in-person at Fellowship Hall or via Zoom. The meeting is open to all, and please note only members will be able to vote during the meeting.
Please refer to this link for the June 5, 2022, annual meeting packet. All voting members were sent this packet via email or regular mail by May 26, 2022. It contains the call letter and agenda for the meeting and further information about the votes that will be taking place during the meeting.
Several information sessions were held prior to the annual meeting this year to provide further information about some of the items in the annual meeting agenda. For reference, here are the PowerPoint slides from these information sessions:
- Proposed FY23 Budget Summary
- Gift Policy Recommendations & Use of Ehrlich Bequest
- Proposed Bylaws Revisions
Annual Meeting Zoom Linking Information
- Note: The meeting is scheduled to start at Noon. Please login at least 15 minutes prior to the start of the meeting to allow us time to verify voting members and troubleshoot any technical issues).
Join online:
https://us06web.zoom.us/j/88213809531?pwd=VzRmd2NtaCtuc3hMVmFMeGZOVEw5dz09
Meeting ID: 882 1380 9531
Passcode: 2022annual
Join by phone:
Dial by your nearest location:
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Washington DC)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)
Meeting ID: 882 1380 9531
Passcode: 5744427714
Find your local number: https://us06web.zoom.us/u/kbhxZsL9fW
Need Assistance?
If you have trouble connecting to the Annual meeting, call 765-276-6525 for assistance.
Instructions for Participating in the Meeting via Zoom
While we have had one Annual Meeting that was online prior to this, please be patient with the tech team running the meeting.
FYI, the Annual Meeting will be recorded to assist our Clerk in creating the Annual Meeting Minutes.
Live captions will be enabled for the meeting for those who are hearing impaired or find it easier to follow speech on-screen.
If at any time during the Annual Meeting you require technical assistance, please call 765-276-6525 for assistance.
- Use the Zoom details provided above to log in approximately 15 minutes in advance of the scheduled meeting start (June 5, 2022, at Noon). This will give us time to verify voting members. So, try to log in at ~11:45 a.m.
- Joining the meeting as a Zoom online user: Please ensure that your Zoom profile name (that other participants will see) is your actual first and last name. Your name will be used to validate that you are a voting member.
- If there is more than one voting member in your Zoom connection,
- Please add all people’s full names into the profile. This can be done at the participant’s row; click on the “more” button next to your name, then click on “rename”.
- Alternately, one person could be on Zoom and the rest could either phone in or log onto Zoom separately so that your votes could be counted individually.
- If you are using more than one device to attend – please be mindful of audio feedback and have all but one device muted. Our collective eardrums thank you in advance.
- If you are using more than one device to attend – please be mindful of audio feedback and have all but one device muted. Our collective eardrums thank you in advance.
- Joining the meeting as a Phone user:
- Please call from your phone number that is in the church directory or on file with the church.
- Be ready to put the meeting number in when asked, followed by #
- Ignore the question about your participant ID number, just press #
- Be ready to put in the numerical password, followed by #
- Zoom will ask you to say your name, then press #
- If you have trouble connecting to the Annual meeting, call 765-276-6525 for assistance.
- Verification of Quorum:
- When you successfully connect to the meeting, you will be placed in a waiting room.
- In the waiting room, one of our volunteer “admitters” will verify that you are a voting member: then will admit you to the main meeting room.
- For Phone users: if possible, we will try and rename your phone number with your own name as you are placed into the main meeting.
- As for all Congregational Meetings, we will begin once our quorum is verified (69 voting members or more in attendance)
- As a participant in the Annual Meeting,
- You will be muted as you are placed into the main meeting room.
- Online Zoom Chat to the host/cohosts will be available, but not to other participants. The Moderator will be a busy person and will not be responding to chat – chat to our other hosts/cohosts is recommended.
- To request that the Moderator recognizes you for a comment or question
- For Zoom online users, raise your hand icon found on the Zoom participant list
- You will be unmuted by the Moderator when it is your turn to speak.
- Since some of our voting members will only be listening to the audio on the phone, please first identify yourself by name prior to your comment or question.
- Helpful hint: If someone else gets to your question before your turn, you can “lower” your hand by clicking on the “raise Hand” icon a second time.
- For phone users, press *9 to raise your hand in the meeting.
- Since On-line users may only see your phone number, please first identify yourself by your name prior to your comment or question.
- If someone else gets to your question before your turn, just simply state that when you are called upon by the Moderator. (Lauding him as an excellent Moderator is optional but highly recommended.)
- For Zoom online users, raise your hand icon found on the Zoom participant list
Contact
If you have questions about attending the annual meeting or need further information about the agenda, please reach out to the UUCUC Board of Trustees Chair, Becky Densmore, at chair@uucuc.org.