Instructions for Accessing UUCUC’s Annual Meeting on June 6, 2021


Annual Meeting Packet & Other Information

Please refer to this link for the June 6, 2021 annual meeting packet. All members were sent this packet via email or regular mail by May 27, 2021. It contains the call letter and agenda for the meeting and further information about the votes that will be taking place during the meeting.

Several information sessions were held prior to the annual meeting this year to provide further information about some of the items in the annual meeting agenda. For reference, below is the access link to one recording of an information session and this is the link to the accompanying PowerPoint presentation.

This is supporting information on the paycheck protection program from the past year and where we are in the process.

Topic: Board Budget Info Session
May 23, 2021 02:50 PM
Meeting Recording (Audio Only)


Annual Meeting Zoom Linking Information

  • Time: Sunday, June 6 at 1:00 p.m. Central time (please login in 15 minutes prior to the start of the meeting to allow us time to verify voting members and troubleshoot any technical issues).

Join online:

https://uuma.zoom.us/j/5316767272?pwd=Qnp0VHFoQVoxb2JKVTBDNlBrUlB2dz09

Meeting ID: 531 676 7272
Passcode: 886621

Join by phone:

+1 312 626 6799
Meeting ID: 531 676 7272
Password: 886621

If you have trouble connecting to the Annual meeting, email meetingsupport@uucuc.org or call (708) 946-8669 for assistance.


Instructions for Participating in the Meeting

While we have had one Annual Meeting that was online prior to this, please be patient with the tech team running the meeting.

FYI, the Annual Meeting will be recorded to assist our Clerk in creating the Annual Meeting Minutes.

Live captions will be enabled for the meeting for those who are hearing impaired or find it easier to follow speech on-screen.

If at any time during the Annual Meeting you require technical assistance, please email meetingsupport@uucuc.org or call (708) 946-8669 for assistance.

  1. Use the Zoom details provided above to log in approximately 15 minutes in advance of the scheduled meeting start (June 6, 2021, 1 p.m.). This will give us time to verify voting members.  So, try to log in at ~12:45 p.m.

  2. Joining the meeting as a Zoom online user: Please ensure that your Zoom profile name (that other participants will see) is your actual first and last name. Your name will be used to validate that you are a voting member.

  3. If there is more than one voting member in your Zoom connection,
    • Please add all people’s full names into the profile.  This can be done at the participant’s row; click on the “more” button next to your name, then click on “rename”.
    • Alternately, one person could be on Zoom and the rest could either phone in or log onto Zoom separately so that your votes could be counted individually.
      • If you are using more than one device to attend – please be mindful of audio feedback and have all but one device muted. Our collective eardrums thank you in advance.

  4. Joining the meeting as a Phone user:
    • Please call from your phone number that is in the church directory or on file with the church.
    • Be ready to put the meeting number in when asked, followed by #
    • Ignore the question about your participant ID number, just press #
    • Be ready to put in the numerical password, followed by #
    • Zoom will ask you to say your name, then press #

  5. If you have trouble connecting to the Annual meeting, email meetingsupport@uucuc.org or call (708) 946-8669 for assistance.

  6. Verification of Quorum:
    • When you successfully connect to the meeting, you will be placed in a waiting room.
    • In the waiting room, one of our volunteer “admitters” will verify that you are a voting member: then will admit you to the main meeting room.
    • For Phone users: if possible, we will try and rename your phone number with your own name as you are placed into the main meeting.
    • As for all Congregational Meetings, we will begin once our quorum is verified (69 voting members or more in attendance)

  7. As a participant in the Annual Meeting,
    • You will be muted as you are placed into the main meeting room.
    • Online Zoom Chat to the host/cohosts will be available, but not to other participants.  The Moderator will be a busy person and will not be responding to chat – chat to our other hosts/cohost s is recommended.

  8. To request that the Moderator recognizes you for a comment or question
    • For Zoom online users, raise your hand icon found on the Zoom participant list
      • You will be unmuted by the Moderator when it is your turn to speak.
      • Since some of our voting members will only be listening to the audio on the phone, please first identify yourself by name prior to your comment or question.
      • Helpful hint: If someone else gets to your question before your turn, you can “lower” your hand by clicking on the “raise Hand” icon a second time.
    • For phone users, press *9 to raise your hand in the meeting.
      • Since On-line users may only see your phone number, please first identify yourself by your name prior to your comment or question.
      • If someone else gets to your question before your turn, just simply state that when you are called upon by the Moderator. (Lauding him as an excellent Moderator is optional but highly recommended.)
  9. Voting:
    • We will be using a new Polling technique in order to streamline the voting process. As in previous on-line meetings, we will begin with a practice vote to let all attendees become familiar with the new process.

Contact

If you have questions about attending the annual meeting or need further information about the agenda, please reach out to the UUCUC Board of Trustees Chair, Brian McDermott, at chair@uucuc.org.